Filing Authority is an optional security feature that allows users to designate a default administrator for a business. Only the administrator and users designated by the administrator can file for that business. It is not required to activate Filing Authority to make changes or file documents for a business.
This security feature will be automatically enabled for businesses created after September 16, 2024. The email account used to register the business will be the default administrator. The administrator can then grant authority to other users within the organization.
To activate Filing Authority and become the administrator for a business, follow these steps:
- Log in to businessregistration.utah.gov and select “Manage Entities & Authority” on the right toolbar, then click “Request Authority”.
- Enter the business name and click “Search”. Locate the business in the list, click “Select”, then click “Next”.
- Next, click “Print Affidavit”. A PDF file will download. Print the downloaded PDF file and contact a notary public to verify your identity and notarize the document.
- Email the completed and notarized PDF file to [email protected].
- The Division will review the request and, if approved, you will receive an email with an authorization code.
- Return to your account and select “Manage Entities & Authority”, then click “Enter Authorization Code” to enter the code you received.
- You are now the default administrator with the security feature enabled.
If you are not the administrator and would like to request filing authority from the administrator, follow these steps:
- Log in to businessregistration.utah.gov and click “Manage Entities & Authority” on the right toolbar, then click “Request Authority” from the menu.
- Search for and select the business you would like to access by name, number or registered agent, then click “Search”. The search function works best when searching by number.
- Select the authorities you want for this business including edit and invite users, file documents, and view dashboard.
- Click “Send Request” to send your authority request. Once approved, you will have the selected authorities.
- Check the status of your filing authority request by returning to “Manage Entities & Authority” and selecting “My Requests & Invitations”.
